The Utilisation of Company Equipment Policy establishes clear guidelines for the responsible, secure, and authorised use of Company-owned equipment and resources. It outlines employee responsibilities for the proper care, safekeeping, and use of Company assets, including computers, machinery, laptops, printers, scanners, and other equipment, while reinforcing that all Company property is to be used primarily for legitimate business purposes. The policy also defines requirements for borrowing equipment, restrictions on unauthorised use, accountability for Company assets, and the consequences of negligence, loss, or damage, helping to protect organisational resources, minimise unnecessary costs, and ensure that Company equipment remains available, functional, and secure for business operations.

What's Included

1. Introduction

• Purpose of the policy
• Responsible use of Company equipment
• Protection of Company assets
• Productivity and operational efficiency
• Safe and secure use of equipment

2. Purpose

• Guidelines for the use of Company equipment
• Business use requirements
• Types of equipment covered
• Employee responsibilities

3. Scope

• Employees covered
• Permanent, fixed-term and flexi fixed-term employees
• Management

4. Ownership and Accountability

• Company ownership of equipment
• Appropriate business use
• Prohibited personal use
• Employee accountability
• Safekeeping responsibilities

5. Borrowing and Loaning Equipment

• Approval requirements
• Manager authorisation
• Restrictions on loaning equipment
• Control of Company assets

6. Loss or Negligence

• Damage caused through negligence
• Repair and replacement costs
• Salary deductions
• Reasonable wear and tear
• Disciplinary action for misuse or negligence