The Time and Attendance Policy establishes a clear framework for recording and managing employee working hours to ensure accurate attendance records, payroll administration, and compliance with the Basic Conditions of Employment Act (BCEA). It outlines the requirements for using clocking systems and attendance registers, employee responsibilities for recording working time, procedures for reporting missed clockings, and the management of workplace absences. The policy also defines disciplinary consequences for timekeeping offences, fraudulent attendance practices, unauthorised absences, and payroll deductions resulting from short hours, ensuring fair, consistent, and accountable attendance management across the organisation.

What's Included

1. Purpose

• Objectives of the policy
• Time and attendance management
• Accurate attendance recording
• Compliance with labour legislation

2. Scope

• Employees covered
• Organisation-wide application

3. Clocking Requirements

• Clocking in and out procedures
• Meal and tea break recording
• Leaving Company premises during working hours
• Missed clocking procedures
• Fraudulent clocking
• Employee responsibilities
• BCEA compliance

4. Attendance Register Requirements

• Daily attendance registers
• Start and end of working day
• Recording meal and tea breaks
• Attendance recording procedures
• Manager responsibilities

5. Consequences of Non-Adherence

• Failure to clock in or out
• Failure to complete attendance registers
• Progressive disciplinary action
• Fraudulent timekeeping
• Gross dishonesty
• Payroll deductions for short hours

6. Absence from Work

• Leave documentation requirements
• Sick leave procedures
• Annual leave administration
• Family responsibility leave
• Unpaid leave
• Submission of leave forms
• Manager responsibilities
• Recording authorised work-related absences