The Security & Polygraph Testing Policy establishes a comprehensive framework for protecting the Company's people, assets, information, and premises through appropriate security measures, access controls, investigations, and workplace security procedures. It outlines employee responsibilities regarding information security, access management, workplace searches, the protection of Company property, and emergency security protocols. The policy also provides detailed guidelines on the lawful use of polygraph testing during investigations into fraud, theft, dishonesty, or other serious misconduct, while safeguarding employee rights and ensuring that polygraph results are used only as corroborating evidence. In addition, it addresses burglary response procedures, emergency contacts, and periodic criminal and credit screening for positions involving financial responsibility or access to sensitive information.

What's Included

1. Introduction

• Purpose of the policy
• Workplace security objectives
• Protection of Company assets
• Employee privacy considerations

2. Security Measures

2.1 Access Control

• Access control procedures
• Confidential information access
• Security identification requirements
• Access cards and biometric controls
• Security breach reporting
• Employee responsibilities
• Disciplinary consequences

2.2 Information Security

• Protection of confidential information
• Trade secrets and intellectual property
• Secure handling of sensitive information
• Data protection responsibilities

2.3 Searches

• Employee searches
• Searches of personal property and vehicles
• Search procedures
• Privacy considerations
• Gender-specific search requirements

3. Polygraph Testing

• Circumstances permitting polygraph testing
• Employee-requested polygraph examinations
• Fraud and theft investigations
• Positions of trust
• Drug and alcohol-related investigations
• Document fraud investigations
• Conditions for conducting polygraph tests
• Employee rights during testing
• Interpreter and representative rights
• Confidentiality of results
• Use of polygraph results as corroborating evidence
• Limitations of polygraph evidence

4. Security of Assets and Premises

• Protection of Company assets
• Alarm systems
• Armed response procedures
• Employee security responsibilities
• End-of-day security checklist
• Lock-up procedures
• Premises security

5. Burglary Procedures

• Burglary response process
• Security company procedures
• Standby manager responsibilities
• Police involvement
• Employee safety requirements
• Annual emergency training
• Security systems and armed response
• Fire safety equipment

6. Emergency Telephone Numbers

• Police emergency contacts
• Fire services
• Ambulance services
• Power failure reporting
• Emergency response procedures

7. Credit and Criminal Background Checks

• Pre-employment screening
• Periodic credit checks
• Criminal background checks
• High-risk positions
• Financial responsibility roles
• Reference to recruitment screening procedures