The HR Document Starter Pack is collated to give a business a set of essential documents that should form part of the businesses foundation.

Foundation Package includes 125 Documents:

HR Employment Contracts (4)

• Fixed Term Contract of Employment
• Permanent Employment Contract Template
• Amendment to Contract of Employment
• Offer Letter of Employment Template

HR Policies (25)

• Absence from Work Policy
• Alcoholism; Drug Addiction and Substance Abuse Policy
• Cellphones Policy
• Code of Conduct Policy
• Disciplinary Code
• Harassment in the Workplace Policy
• HIV & TB Policy
• IT/Electronic Communication Policy
• Leave Policy (Annual, Sick, Family Responsibility, Paternity, Maternity, Unpaid, Study)
• Mandatory Vaccination Policy
• Performance Management Policy
• Probation Period Policy
• Recruitment, Selection and Rehiring Policy
• Remuneration Policy
• Retirement Age Policy
• Salary: Reviews and Payment Policy
• Smoking Policy
• Social Media Policy
• Telephones and Cell Phones Policy
• Time and Attendance Policy
• Training and Development Policy
• Use of Company Vehicles Policy
• Utilization of Company Equipment Policy
• Weapons and other Dangerous Objects Policy
• Zero Tolerance on Theft Policy

HR Procedures (5)

• Disciplinary Procedure
• Incapacity Counselling (Medical Reasons) Procedure
• Incapacity Counselling (Poor Work Performance) Procedure
• Compensation for Occupational Injuries and Diseases Procedure
• Recruitment and Selection Procedure

HR Supporting Documents (90)

A - New Appointments (8)

• Application for Employment
• Contract Employee Requisition Form
• Permanent Employee Requisition Form
• New Employee Checklist
• New Employee Payroll Information
• HR Policy Induction Sign Off Form
• Induction Sign Off Form
• EEA1 Form

B - Terminations (5)

• Termination Checklist
• Exit Interview
• Certificate of Service
• Notice of Termination of Services due to Medical Incapacity
• Acceptance of Resignation

C - Disciplinary Action (12)

• Verbal Warning
• Written Warning
• Final Written Warning
• Notification of Disciplinary Enquiry
• Disciplinary Enquiry Documentation
• Under the Influence Checklist
• Polygraph Consent Form
• Suspension Pending Completing of Disciplinary Investigation
• Notice of Termination of Services
• Agreement to Terminate by Mutual Consent Template
• Abscontion Correspondence
• Abscontion Communique Template

D - Training (3)

• Training Attendance Register
• Training Feedback
• Study Load Agreement

E - General (8)

• Leave Form
• Acknowledgement of Debt (non-taxable)
• Acknowledgement of Debt (taxable)
• Attendance Register
• Changes to Employee Details
• Vaccination Record
• Employee Vaccination Declaration
• Covid-19 Risk Assessment Template

F - Recruitment (3)

• Interview Guide
• Job Applicant Regret Letter
• Job Applicant Reference

G - Incapacity/Poor Performance (6)

• Verbal Warning re Attendance
• Formal Counselling to Improve Attendance
• Counselling Notification for Poor Attendance
• Ultimatum Letter re Poor Attendance
• Return to Work Interview
• Performance Improvement Programme(PIP) Letter

H - Probation Review (5)

• Probation Review Form
• Probation Review Successful Letter
• Extension of Probation Period basic
• Ultimatum for Poor Work Performance during Probation
• Final Probation Review and Termination

I - IOD/WCA Forms (8)

• Annexure 1: Recording and Investigation of Incidents
• Notice of Accident and Claim for Compensation
• Resumption Report
• Affidavit by Employee
• Employers Report of an Accident
• First Medical Report
• Final and Process Report
• Checklist for Injuries on Duty

J - UIF Forms (11)

Applying for Dependant Benefits

• Application for Dependants Benefits by Survey
• Application for Dependants Benefits by Children of Deceased
• Application to pay Benefits into Banking Account
• UI19 Employers Declaration

Applying for Maternity Benefits

• Application for Maternity Benefits
• Remuneration Received by the Employee whilst still in Employment
• Application for Continuation of Payment for Maternity Benefits

Applying for Sick Benefits

• Application for Illness Benefits

Applying for Unemployment Benefits

• Declaration to Confirm Unemployment Status

Applying for Parental Benefits

• Parental Benefits in terms of section 26A
• Payment of Parental Benefits terms of regulations 6(3)

K - Employment Equity (16)

• Acceptance of Appointment to Employment Equity Committee
• Analysis of Company’s - Practices, Policies, Procedures and Work Environment
• Appointment and Acceptance of Senior EE Manager
• Code of Good Practice on the Preparation Implementation and Monitoring the EE Plan
• EE and Skills Committee Nomination memo
• Nominations form for EE and Skills Committee
• EEA 2 Form
• EEA 4 Form
• EEA 8 Form

• EEA 9 Form
• EEA 12 Form
• EEA 13 Form
• Employment Equity Act
• Memo re EEA1 form and Definition of Disabilities
• Revised Technical Assistance Guidelines for persons with Disabilities

L – S189 and S189A Templates (6)

• S189 Notice to Consult
• S189 Retrenchment Agreement
• Reference Template
• Certificate of Service
• Severance Package Annexure Calculations
• Voluntary Retrenchment Template