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- Employment Contract Templates compliant with South African Labour Legislation
- Best Practice HR Policies, HR Procedures & HR Supporting Document templates
- Documents compiled by HR and Labour Consultants with 25 years related expertise.
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Foundation HR Document Pack
The HR Document Starter Pack is collated to give a business a set of essential documents that should form part of the businesses foundation.
Foundation Package includes 116 Documents:
HR Employment Contracts (4)
- Fixed Term Contract of Employment
- Permanent Employment Contract Template
- Amendment to Contract of Employment
- Offer Letter of Employment Template
HR Policies (24)
- Absence from Work Policy
- Alcoholism; Drug Addiction and Substance Abuse Policy
- Cellphones Policy
- Come of Conflict Policy
- Disciplinary Code
- Harassment Policy
- HIV & TB Policy
- IT/Electronic Communication Policy
- Leave Policy (Annual, Sick, Family Responsibility, Paternity, Maternity, Unpaid, Study)
- Performance Management Policy
- Probation Period Policy
- Recruitment, Selection and Rehiring Policy
- Remuneration Policy
- Retirement Age Policy
- Salary: Reviews and Payment Policy
- Sexual Harassment Policy
- Smoking Policy
- Social Networking Policy
- Telephones and Cellphones Policy
- Time and Attendance Policy
- Use of Company Vehicles Policy
- Utilization of Company Equipment Policy
- Weapons and other Dangerous Objects Policy
- Zero Tolerance on Theft Policy
HR Procedures (5)
- Disciplinary Procedure
- Incapacity Counselling (Medical Reasons) Procedure
- Incapacity Counselling (Poor Work Performance) Procedure
- Compensation for Occupational Injuries and Diseases Procedure
- Recruitment and Selection Procedure
HR Supporting Documents
A - New Appointments (8)
- Application for Employment
- Contract Employee Requisition Form
- Permanent Employee Requisition Form
- New Employee Checklist
- New Employee Payroll Information
- HR Policy Induction Sign Off Form
- Induction Sign Off Form
- EEA1 Form
B - Terminations (5)
- Termination Checklist
- Exit Interview
- Certificate of Service
- Notice of Termination of Services due to Medical Incapacity
- Acceptance of Resignation
C - Disciplinary Action (12)
- Verbal Warning
- Written Warning
- Final Written Warning
- Notification of Disciplinary Enquiry
- Disciplinary Enquiry Documentation
- Under the Influence Checklist
- Polygraph Consent Form
- Suspension Pending Completing of Disciplinary Investigation
- Notice of Termination of Services
- Agreement to Terminate by Mutual Consent Template 1
- Abscontion Correspondence
- Abscontion Communique Template
D - Training (3)
- Training Attendance Register
- Training Feedback
- Study Load Agreement
E - General (5)
- Leave Form
- Acknowledgement of Debt (non-taxable)
- Acknowledgement of Debt (taxable)
- Attendance Register
- Changes to Employee Details
F - Recruitment (3)
- Interview Guide
- Job Applicant Regret Letter
- Job Applicant Reference
G - Incapacity/Poor Performance (5)
- Verbal Warning re Attendance
- Formal Counselling to Improve Attendance
- Counselling Notification for Poor Attendance
- Ultimatum Letter re Poor Attendance
- Return to Work Interview
H - Probation Review (5)
- Probation Review Form
- Probation Review Successful Letter
- Extension of Probation Period basic
- Ultimatum for Poor Work Performance during Probation
- Final Probation Review and Termination
I - IOD/WCA Forms (8)
- Annexure 1: Recording and Investigation of Incidents
- Notice of Accident and Claim for Compensation
- Resumption Report
- Affidavit by Employee
- Employers Report of an Accident
- First Medical Report
- Final and Process Report
- Checklist for Injuries on Duty
J - UIF Forms (21)
Applying for Dependant Benefits
- Application for Dependants Benefits by Survey
- Application for Dependants Benefits by Children of Deceased
- Application to pay Benefits into Banking Account
- Employers Declaration
Applying for Maternity Benefits
- Application for Maternity Benefits
- Remuneration Received by the Employee whilst still in Employment
- Application to pay Benefits into Banking Account
- Application for Continuation of Payment for Maternity Benefits
- Employers Declaration
Applying for Sick Benefits
- Application for Illness Benefits
- Remuneration Received by the Employee whilst still in Employment
- Application to pay Benefits into Banking Account
- Employers Declaration
Applying for Unemployment Benefits
- Application to pay Benefits into banking account
- Employers Declarations
- Declaration to Confirm Unemployment Status
Applying for Parental Benefits
- Parental Benefits in terms of section 26A
- Remuneration Received by the Employee whilst still in Employment
- Application to pay Benefits into Banking Account
- Employers Declaration
- Payment of Parental Benefits terms of regulations 6(3)
K - Employment Equity (8)
- Acceptance of Appointment to Employment Equity Committee
- Analysis of Company’s - Practices, Policies, Procedures and Work Environment
- Appointment and Acceptance of Senior EE Manager
- Code of Good Practice on the Preparation Implementation and Monitoring the EE Plan
- EE and Skills Committee Nomination memo
- Nominations form for EE and Skills Committee
- EEA 1 Form
- EEA 2 Form
The HR Solution for Your South African Business
Our HR documents are drafted to the highest standard, ensuring that your business if able to operate optimally with minimal hassle. Our wide variety of documents allow you to choose an HR pack that fits the requirements of your business.
Our legal documents provide solutions that you can rely on. Reviewed by qualified attorneys and written in terms of the latest best practices, we provide HR documents to ensure you are able to manage your team with confience.
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About Easy HR
EasyHR entails the combined expertise of Fatima van Toorn, a Labour Specialist and the founder and owner of FvT HR Consulting cc which has been in existence for over 12 years and Dale Hurwitz, an IT Specialist, entrepreneur who built a sound knowledge of multiple facets within IT including infrastructure, connectivity, networking, backup solutions and software development.
Fatima has gained in excess of 25 years’ experience in HR and specialises in LabourRelations, providing strategic and operational direction for all HR-related areas of the business. All contracts on our website have been fully reviewed by lawyers and are current, best practice.
All the documents you need to successfully run your HR department
Frequently Asked Questions
HR Policies and procedures are the real backbone and foundation of a company.
HR Policies state the intent of the business pertaining to different aspects of Human Resource management such as recruitment, promotion, compensation, training etc. HR Policies serve as a reference point in implementing HR practices.
HR Policies are WHAT are to be done by the Employees in the form of rules and to know what are acceptable practices and what constitutes misconduct.
HR Procedures inform Employees HOW TO carry out these policies.
HR Policies create structure, fair workplace rules for employees and ensure that management apply consistency in the application of rules and use such as the basis for any disciplinary processes in the event that Employees fail to comply with the business HR Policies.
In order to build a successful Company, it is essential for employees to be able to work in harmony. This is attainable by having a proper set of HR Policies and Procedures.
Your document will be sent to you by email after you have selected and paid for your documents. Click here to view all of our available documents.
Our documents vary in cost, from R1000 to R3500. Hiring an in house lawyer to draft the same documents would cost substantially more, and often take substantially longer.
As a business owner, the distinctions lies in how much oversight you’re allowed and what taxes you are obligated to pay, as well as if the BCEA and EEA apply to the employment. Independant contractors are often self-employed or small business owners themselves. They pay their own taxes and determine their own workload. They also usually bring their own materials. They are specifically excluded from being defined as an employee in the BCEA and EEA. If you hire an employee, you have to pay their taxes and you can dictate how and when they work.