The Employee Termination Policy provides a structured framework for managing the termination of employment in a fair, consistent, and legally compliant manner. It outlines the processes and responsibilities associated with resignation, dismissal, incapacity, and operational requirement terminations, including notice periods, final remuneration, return of company property, handover requirements, and employer obligations. The policy ensures that employment exits are managed professionally while protecting both the Company's operational interests and employees' statutory rights in accordance with South African labour legislation.

What's Included

1. Purpose

• Objectives of the policy
• Circumstances leading to termination
• Fair and consistent termination procedures
• Types of employment termination

2. Scope

• Employees covered
• Application across the organisation

3. Notice Period

• Statutory notice periods
• Contractual notice requirements
• Employer waiver of notice
• Payment in lieu of notice
• Failure to serve notice

4. Employer Obligations

• Final remuneration
• Accrued leave payments
• Reimbursement of expenses
• UIF documentation (UI19)
• IRP5 issuance
• Certificate of Service

5. Employee Obligations

• Return of company property
• Company equipment and assets
• Confidential records and documentation
• Access cards and security items
• Liability for unreturned assets

6. Handover of Work

• Work handover requirements
• Manager responsibilities
• Confidentiality obligations
• Intellectual property obligations

7. Payment on Termination of Employment

• Final salary calculation
• Leave pay
• Outstanding deductions
• Payroll processing timelines
• Payment after payroll cut-off

8. Reasons for Termination

• Resignation
• Misconduct
• Operational requirements (Retrenchment)
• Incapacity
• Poor performance
• Ill health and injury