Comprehensive Package includes 217 Documents:

Documents included in this pack are:

HR Employment Contracts (9)

• Flexi Staff Employment Contract
• Fixed Term Contract of Employment
• Permanent Employment Contract Template
• Amendment to Contract of Employment
• Offer Letter of Employment Template
• Offer Letter with Suspensive Conditions Template
• Confidentiality and Non-disclosure Agreement
• Independent Contractor Agreement
• Restraint of Trade

HR Policies (53)

• Absence from Work Policy
• Alcoholism; Drug Addiction and Substance Abuse Policy
• Bonuses Policy
• Business Travel and Accommodation Policy
• Cell Phones Policy
• Code of Conduct
• Copyright Policy
• Declarations of Private Interest Policy
• Deductions Policy
• Disciplinary Code
• Dress Code Policy
• Employment Equity Policy
• Expenses and Reimbursements Policy
• Gifts/Bribery Policy
• Guarantee by Employee Policy
• Harassment in the Workplace Policy
• Health and Safety and IOD Policy
• HIV & TB Policy
• Hours of Work Policy
• Indemnity Policy
• IT/Electronic Communication Policy
• Leave Policy (Annual, Sick, Family Responsibility, Paternity, Maternity, Unpaid, Study)
• Loans and Advances Policy
• Meal Breaks Policy
• Mandatory Vaccination Policy
• New Employee Orientation Policy
• Overtime Policy
• Performance Management Policy
• POPI and Employee Privacy Policy
• Photocopies; Fax Facilities & Stationary Policy
• Press Statements/and or Statements to other parties Policy
• Probation Period Policy
• Promotion Guidelines Policy
• Recruitment, Selection and Rehiring Policy
• Reimbursements for business use of Private Vehicles Policy
• Relations with Employees, Clients and other External Parties Policy
• Remote Work Policy
• Remuneration Policy
• Retirement Age Policy
• Salary: Reviews and Payment Policy
• Security and Polygraph Testing Policy
• Smoking Policy
• Social Media Policy
• Supplier and Client Confidentiality Policy
• Telephones and Cellphones Policy
• Termination of Service Policy
• Time and Attendance Policy
• Tip Offs Anonymous Policy
• Training and Development Policy
• Use of Company Vehicles Policy
• Utilisation of Company Equipment Policy
• Weapons and other Dangerous Objects Policy
• Zero Tolerance on Theft Policy

HR Procedures (16)

• Disciplinary Procedure
• Dealing with Deserters Procedure
• Grievance Procedure
• Incapacity Counselling (Medical Reasons) Procedure
• Incapacity Counselling (Poor Work Performance) Procedure
• Guidelines: Poor Attendance / Incapacity - Ill Health Counselling Procedure
• Dealing with Employees Under the Influence of an Illegal Substance Procedure
• Compensation for Occupational Injuries and Diseases Procedure
• Recruitment and Selection Procedure
• Recruitment and Employment Administrative Procedure
• Termination of Employees’ Procedure
• Dealing with Sexual Harassment Procedure
• Dealing with Latecomers Procedure
• Dealing with Probationers Procedure
• s189 Procedure
• s189A Procedure

HR Supporting Documents (138)

A - New Appointments (11)

• Application for Employment
• Contract Employee Requisition Form
• Permanent Employee Requisition Form
• New Employee Checklist
• External Use of Company Assets
• New Employee Payroll Information
• HR Policy Induction Sign Off Form
• HR Policy Roadshow Induction Sign off form
• Induction Sign Off Form
• Asset Usage Agreement
• EEA1 Form

B - Terminations (12)

• Termination Checklist
• Exit Interview
• Exit Interview - Senior level
• Certificate of Service
• Registered Letter (Advise on Debt owing to Company)
• Notice of Termination prior to Disciplinary Enquiry
• Acceptance of Termination prior to Disciplinary Enquiry
• Acceptance of Resignation
• Acceptance of Resignation Notice Period not served
• Acceptance of Resignation where Notice Period not served with clawback clause
• Acceptance of Resignation and Admission to indebtedness
• Acceptance of Resignation and Admission prior to Disciplinary Enquiry

C - Disciplinary Action (22)

• Verbal Warning
• Written Warning
• Final Written Warning
• Notification of Disciplinary Enquiry
• Disciplinary Enquiry Documentation with lines (for handwritten minutes)
• Disciplinary Enquiry Documentation (electronic version)
• Appeal Form
• Grievance Form
• Under the Influence Checklist
• Polygraph Consent Form
• Suspension Pending Completing of Disciplinary Investigation
• Disciplinary Enquiry Checklist
• Statement as part of Disciplinary Investigation
• Notice of Termination of Services
• Notice of Termination of Services (Summary Dismissal)
• Notice of Termination of Services (Dismissal with Notice)
• Notice of Termination of Services - due to Abstention
• Agreement to Terminate by Mutual Consent Template
• Agreement to Terminate by Mutual Consent Template - Senior Level
• Abscontion Correspondence
• Abstention Communique Template
• Letter of Admonishment Template

D - Training (8)

• Training Attendance Register
• Training Requisition
• Training Needs Analysis
• Training Indemnity
• Training Feedback
• Workshop Evaluation (detailed)
• Study Load Agreement
• Study Loan and work back Agreement

E - General (13)

• Leave Form
• Promotion/Transfer/Rate of Pay Change Motivation
• Overtime Authorisation
• Acknowledgement of Debt (non-taxable)
• Acknowledgement of Debt (taxable)
• Expense Claim Form
• Attendance Register
• Timesheet for Temporary Employees
• Changes to Employee Details
• Declaration of Private Interests
• Vaccination Record
• Employee Vaccination Declaration
• Covid-19 Risk Assessment Template

F - Recruitment (6)

• Interview Guide
• Job Applicant Questionnaire
• Belbin Assessment
• Competence Rating Schedule and Advert Response Form
• Job Applicant Regret Letter
• Job Applicant Reference

G - Incapacity/Poor Performance (15)

• Verbal Warning re Attendance
• Formal Counselling to Improve Attendance
• Counselling Notification for Poor Attendance
• Ultimatum Letter re Poor Attendance
• Return to Work Interview
• Request for Medical Opinion
• Performance Improvement Programme Letter
• Performance Improvement Programme Letter for Incompatibility
• Counselling Notification for Poor Performance of Incapacity
• Formal Poor Performance or Incapacity Counselling record
• Investigation into Alleged Poor Work Performance
• Record of Formal Incapacity Heading
• Ultimatum Letter re Poor Performance
• Ultimatum Letter for Incompatibility
• Notification to Attend an Incapacity Heading

H - Probation Review (8)

• Probation Review Form
• Probation Review Letter
• Probation Review Successful Letter
• Extension of Probation Period basic
• Extension of Probation Period detailed
• Performance Improvement Plan (PIP) letter for probationers
• Ultimatum for Poor Work Performance during Probation
• Final Probation Review and Termination

I - IOD/WCA Forms (8)

• Annexure 1: Recording and Investigation of Incidents
• Notice of Accident and Claim for Compensation
• Resumption Report
• Affidavit by Employee
• Employers Report of an Accident
• First Medical Report
• Final and Process Report
• Checklist for Injuries on Duty

J - UIF Forms (11)

Applying for Dependant Benefits

• Application for Dependants Benefits by Survey
• Application for Dependants Benefits by Children of Deceased
• Application to pay Benefits into Banking Account
• UI19 Employers Declaration

Applying for Maternity Benefits

• Application for Maternity Benefits
• Remuneration Received by the Employee whilst still in Employment
• Application for Continuation of Payment for Maternity Benefits

Applying for Sick Benefits

• Application for Illness Benefits

Applying for Unemployment Benefits

• Declaration to Confirm Unemployment Status

Applying for Parental Benefits

• Parental Benefits in terms of section 26A
• Payment of Parental Benefits terms of regulations 6(3)

K - Employment Equity (15)

• Acceptance of Appointment to Employment Equity Committee
• Analysis of Company’s - Practices, Policies, Procedures and Work Environment
• Appointment and Acceptance of Senior EE Manager
• Code of Good Practice on the Preparation Implementation and Monitoring the EE Plan
• EE and Skills Committee Nomination memo
• Nominations form for EE and Skills Committee
• EEA 2 Form
• EEA 4 Form
• EEA 8 Form
• EEA 9 Form
• EEA 12 Form
• EEA 13 Form
• Employment Equity Act
• Memo re EEA1 form and Definition of Disabilities
• Revised Technical Assistance Guidelines for persons with Disabilities

L - S189 and S189A Templates (9)

• S189 Notice to Consult
• S189 A Notice to Consult
• S189 Retrenchment Agreement
• S189 A Retrenchment Agreement
• S189 A Retrenchment Agreement Basic Template with 60-day Waiver Clause
• Reference Template
• Severance Package Annexure Calculations
• Voluntary Retrenchment Template
• Certificate of Service