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Comprehensive HR Document Pack

SKU 00001
R49 995.00
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Comprehensive Package includes 227 Documents:

Documents included in this pack are:

HR Employment Contracts (9)

  • Flexi Staff Employment Contract
  • Fixed Term Contract of Employment
  • Permanent Employment Contract Template
  • Amendment to Contract of Employment
  • Offer Letter of Employment Template
  • Offer Letter with Suspensive Conditions Template
  • Confidentiality and Non-disclosure Agreement
  • Independent Contractor Agreement
  • Restraint of Trade

HR Policies (54)

  • Absence from Work Policy
  • Alcoholism; Drug Addiction and Substance Abuse Policy
  • Bonuses Policy
  • Business Travel and Accommodation Policy
  • Cell Phones Policy
  • Code of Conflict Policy
  • Copyright Policy
  • Declarations of Private Interest Policy
  • Deductions Policy
  • Disciplinary Code
  • Dress Code Policy
  • Employment Equity Policy
  • Expenses and Reimbursements Policy
  • Gifts/Bribery Policy
  • Guarantee by Employee Policy
  • Harassment Policy
  • Health Care Fund Policy
  • Health and Safety and IOD Policy
  • HIV & TB Policy
  • Hours of Work Policy
  • Indemnity Policy
  • IT/Electronic Communication Policy
  • Leave Policy (Annual, Sick, Family Responsibility, Paternity, Maternity, Unpaid, Study)
  • Loans and Advances Policy
  • Meal Breaks Policy
  • New Employee Orientation Policy
  • Overtime Policy
  • Performance Management Policy
  • POPI and Employee Privacy Policy
  • Photocopies; Fax Facilities & Stationary Policy
  • Press Statements/and or Statements to other parties Policy
  • Probation Period Policy
  • Promotion Guidelines Policy
  • Recruitment, Selection and Rehiring Policy
  • Reimbursements for business use of Private Vehicles Policy
  • Relations with Employees, Clients and other External Parties Policy
  • Remote Work policy
  • Remuneration Policy
  • Retirement Age Policy
  • Salary: Reviews and Payment Policy
  • Security and Polygraph Testing Policy
  • Sexual Harassment Policy
  • Smoking Policy
  • Social Networking Policy
  • Supplier and Client Confidentiality Policy
  • Telephones and Cellphones Policy
  • Termination of Service Policy
  • Time and Attendance Policy
  • Tip Offs Anonymous Policy
  • Training and Development Policy
  • Use of Company Vehicles Policy
  • Utilisation of Company Equipment Policy
  • Weapons and other Dangerous Objects Policy
  • Zero Tolerance on Theft Policy

HR Procedures (16)

  • Disciplinary Procedure
  • Dealing with Deserters Procedure
  • Grievance Procedure
  • Incapacity Counselling (Medical Reasons) Procedure
  • Incapacity Counselling (Poor Work Performance) Procedure
  • Guidelines: Poor Attendance / Incapacity - Ill Health Counselling Procedure
  • Dealing with Employees Under the Influence of an Illegal Substance Procedure
  • Compensation for Occupational Injuries and Diseases Procedure
  • Recruitment and Selection Procedure
  • Recruitment and Employment Administrative Procedure
  • Termination of Employees’ Procedure
  • Dealing with Sexual Harassment Procedure
  • Dealing with Latecomers Procedure
  • Dealing with Probationers Procedure
  • s189 Procedure
  • s189A Procedure

HR Supporting Documents

A - New Appointments (11)

  • Application for Employment
  • Contract Employee Requisition Form
  • Permanent Employee Requisition Form
  • New Employee Checklist
  • External Use of Company Assets
  • New Employee Payroll Information
  • HR Policy Induction Sign Off Form
  • HR Policy Roadshow Induction Sign off form
  • Induction Sign Off Form
  • Asset Usage Agreement
  • EEA1 Form

B - Terminations (12)

  • Termination Checklist
  • Exit Interview
  • Exit Interview - Senior level
  • Certificate of Service
  • Registered Letter (Advise on Debt owing to Company)
  • Notice of Termination prior to Disciplinary Enquiry
  • Acceptance of Termination prior to Disciplinary Enquiry
  • Acceptance of Resignation
  • Acceptance of Resignation Notice Period not served
  • Acceptance of Resignation where Notice Period not served with clawback clause
  • Acceptance of Resignation and Admission to indebtedness
  • Acceptance of Resignation and Admission prior to Disciplinary Enquiry

C - Disciplinary Action (23)

  • Verbal Warning
  • Written Warning
  • Final Written Warning
  • Notification of Disciplinary Enquiry
  • Disciplinary Enquiry Documentation with lines (for handwritten minutes)
  • Disciplinary Enquiry Documentation (electronic version)
  • Appeal Form
  • Grievance Form
  • Under the Influence Checklist
  • Polygraph Consent Form
  • Suspension Pending Completing of Disciplinary Investigation
  • Disciplinary Enquiry Checklist
  • Statement as part of Disciplinary Investigation
  • Notice of Termination of Services
  • Notice of Termination of Services (Summary Dismissal)
  • Notice of Termination of Services (Dismissal with Notice)
  • Notice of Termination of Services - due to Abstention
  • Agreement to Terminate by Mutual Consent Template 1
  • Agreement to Terminate by Mutual Consent Template 2
  • Agreement to Terminate by Mutual Consent Template 3 - Senior Level
  • Abscontion Correspondence
  • Abstention Communique Template
  • Letter of Admonishment Template

D - Training (8)

  • Training Attendance Register
  • Training Requisition
  • Training Needs Anaylsis
  • Training Indemnity
  • Training Feedback
  • Workshop Evaluation (detailed)
  • Study Load Agreement
  • Study Loan and work back Agreement

E - General (10)

  • Leave Form
  • Promotion/Transfer/Rate of Pay Change Motivation
  • Overtime Authorisation
  • Acknowledgement of Debt (non-taxable)
  • Acknowledgement of Debt (taxable)
  • Expense Claim Form
  • Attendance Register
  • Timesheet for Temporary Employees
  • Changes to Employee Details
  • Declaration of Private Interests

F - Recruitment (6)

  • Interview Guide
  • Job Applicant Questionnaire
  • Belbin Assessment
  • Competence Rating Schedule and Advert Response Form
  • Job Applicant Regret Letter
  • Job Applicant Reference

G - Incapacity/Poor Performance (15)

  • Verbal Warning re Attendance
  • Formal Counselling to Improve Attendance
  • Counselling Notification for Poor Attendance
  • Ultimatum Letter re Poor Attendance
  • Return to Work Interview
  • Request for Medical Opinion
  • Performance Improvement Programme Letter
  • Performance Improvement Programme Letter for Incompatibility
  • Counselling Notification for Poor Performance of Incapacity
  • Formal Poor Performance or IncapacityCounselling record
  • Investigation into Alleged Poor Work Performance
  • Record of Formal Incapacity Heading
  • Ultimatum Letter re Poor Performance
  • Ultimatum Letter for Incompatibility
  • Notification to Attend an Incapacity Heading

H - Probation Review (8)

  • Probation Review Form
  • Probation Review Letter
  • Probation Review Successful Letter
  • Extension of Probation Period basic
  • Extension of Probation Period detailed
  • Performance Improvement Plan (PIP) letter for probationers
  • Ultimatum for Poor Work Performance during Probation
  • Final Probation Review and Termination

I - IOD/WCA Forms (8)

  • Annexure 1: Recording and Investigation of Incidents
  • Notice of Accident and Claim for Compensation
  • Resumption Report
  • Affidavit by Employee
  • Employers Report of an Accident
  • First Medical Report
  • Final and Process Report
  • Checklist for Injuries on Duty

J - UIF Forms (21)

Applying for Dependant Benefits

  • Application for Dependants Benefits by Survey
  • Application for Dependants Benefits by Children of Deceased
  • Application to pay Benefits into Banking Account
  • Employers Declaration

Applying for Maternity Benefits

  • Application for Maternity Benefits
  • Remuneration Received by the Employee whilst still in Employment
  • Application to pay Benefits into Banking Account
  • Application for Continuation of Payment for Maternity Benefits
  • Employers Declaration

Applying for Sick Benefits

  • Application for Illness Benefits
  • Remuneration Received by the Employee whilst still in Employment
  • Application to pay Benefits into Banking Account
  • Employers Declaration

Applying for Unemployment Benefits

  • Application to pay Benefits into banking account
  • Employers Declarations
  • Declaration to Confirm Unemployment Status

Applying for Parental Benefits

  • Parental Benefits in terms of section 26A
  • Remuneration Received by the Employee whilst still in Employment
  • Application to pay Benefits into Banking Account
  • Employers Declaration
  • Payment of Parental Benefits terms of regulations 6(3)

K - Employment Equity (16)

  • Acceptance of Appointment to Employment Equity Committee
  • Analysis of Company’s - Practices, Policies, Procedures and Work Environment
  • Appointment and Acceptance of Senior EE Manager
  • Code of Good Practice on the Preparation Implementation and Monitoring the EE Plan
  • EE and Skills Committee Nomination memo
  • Nominations form for EE and Skills Committee
  • EEA 1 Form
  • EEA 2 Form
  • EEA 4 Form
  • EEA 8 Form
  • EEA 9 Form
  • EEA 12 Form
  • EEA 13 Form
  • Employment Equity Act
  • Memo re EEA1 form and Definition of Disabilities
  • Revised Technical Assistance Guidelines for persons with Disabilities

L - S189 and S189A Templates (10)

  • S189 Notice to Consult
  • S189 A Notice to Consult
  • S189 Retrenchment Agreement
  • S189 A Retrenchment Agreement
  • S189 A Retrenchment Agreement Basic Template with 60-day Waiver Clause
  • Certificate of Service
  • UI 19 Employers Declaration
  • Reference Template
  • Severance Package Annexure Calculations
  • Voluntary Retrenchment Template
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The HR Solution for Your South African Business

Our HR documents are drafted to the highest standard, ensuring that your business if able to operate optimally with minimal hassle. Our wide variety of documents allow you to choose an HR pack that fits the requirements of your business. 

Our legal documents provide solutions that you can rely on. Reviewed by qualified attorneys and written in terms of the latest best practices, we provide HR documents to ensure you are able to manage your team with confience. 

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Client Testimonials

5/5

Hear directly from clients who are managing their HR departments successfully, thanks to the documents and services of EasyHR.

"Fatima van Toorn and her team have provided HR and Labour Consulting services to our Company since 2012 and in that time they have proven to be an invaluable source of information as well as support to our Company. Fatima is an absolute expert in her field, and this, coupled with her high integrity and extreme professionalism, is the reason that she is my go-to person for any advice needed. I would highly recommend Fatima and her Team for all HR and Labour Consulting services.”
Leigh Pocock
Head of HR at ZANDO
"Fatima van Toorn and her experienced team have developed many of our Employment Contract templates as well as numerous of our HR Policies, HR Procedures and HR Supporting Documents and have provided HR and Labour Consulting services to our Company over the past few years 10 years. Fatima is dynamic, professional, and extremely proficient at what she does and we have always received advice and guidance that has served the best interests of our Company."
Olivia Badach
Organisational Development Manager
"Fatima provided HR services and support to our leadership team, driving regular HR leadership meetings as well as drafting and developing Employment Contract templates, HR Policy document, HR Procedures and HR Supporting Documents. Fatima also provided HR and Labour Consulting services to our Company, never failing to deliver professional advice and support in all our dealings. We’d like to wish Fatima well with all her new endeavours and have no doubt she will continue to be a valued member."
Marc Olivier
Group Managing Director TDC&Co

About Easy HR

EasyHR entails the combined expertise of Fatima van Toorn, a Labour Specialist and the founder and owner of FvT HR Consulting cc which has been in existence for over 12 years and Dale Hurwitz, an IT Specialist, entrepreneur who built a sound knowledge of multiple facets within IT including infrastructure, connectivity, networking, backup solutions and software development.

Fatima has gained in excess of 25 years’ experience in HR and specialises in LabourRelations, providing strategic and operational direction for all HR-related areas of the business. All contracts on our website have been fully reviewed by lawyers and are current, best practice.

Fatima van Toorn
Fatima van Toorn
dale hurwitz
Dale Hurwitz

All the documents you need to successfully run your HR department

Frequently Asked Questions

HR Policies and procedures are the real backbone and foundation of a company.
HR Policies state the intent of the business pertaining to different aspects of Human Resource management such as recruitment, promotion, compensation, training etc.  HR Policies serve as a reference point in implementing HR practices.

HR Policies are WHAT are to be done by the Employees in the form of rules and to know what are acceptable practices and what constitutes misconduct.

HR Procedures inform Employees HOW TO carry out these policies.

HR Policies create structure, fair workplace rules for employees and ensure that management apply consistency in the application of rules and use such as the basis for any disciplinary processes in the event that Employees fail to comply with the business  HR Policies.

In order to build a successful Company, it is essential for employees to be able to work in harmony. This is attainable by having a proper set of HR Policies and Procedures.

Your document will be sent to you by email after you have selected and paid for your documents. Click here to view all of our available documents.

Our documents vary in cost, from R1000 to R3500. Hiring an in house lawyer to draft the same documents would cost substantially more, and often take substantially longer. 

As a business owner, the  distinctions lies in how much oversight you’re allowed and what taxes you are obligated to pay, as well as if the BCEA and EEA apply to the employment. Independant contractors are often self-employed or small business owners themselves. They pay their own taxes and determine their own workload. They also usually bring their own materials. They are specifically excluded from being defined as an employee in the BCEA and EEA. If you hire an employee, you have to pay their taxes and you can dictate how and when they work.

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