The Absence from Work Policy provides a clear framework for managing employee attendance, absenteeism, late arrivals, and unauthorised absences in a fair and consistent manner. It outlines employee reporting obligations, management responsibilities, absence notification procedures, disciplinary measures, and attendance management processes designed to promote operational efficiency while ensuring compliance with South African employment legislation. The policy also includes guidance on return-to-work interviews, attendance reviews, medical certificate requirements, and measures to address excessive absenteeism, making it an essential document for maintaining workplace accountability and consistent attendance standards.

1. Introduction

• Purpose of attendance management
• Importance of workplace attendance
• Employer and employee obligations

2. Purpose

• Objectives of the policy
• Managing absenteeism fairly and consistently

3. Scope

• Employees covered
• Applicability across the organisation

4. Policy Principles

• Attendance expectations
• Fair and consistent application
• Management responsibilities
• Employee support measures

5. Roles and Responsibilities

• Managers
• Supervisors
• Employees
• Human Resources

6. Definitions

• Absenteeism
• Frequent/Excessive Absenteeism
• Unauthorised Absence
• Late Arrival
• Early Departure
• Abscondment

7. Absence Reporting Procedure

• Notification requirements
• Reporting timelines
• Communication methods
• Leave application process
• Payroll implications
• Failure to comply

8. Discipline

• Unauthorised absence
• Repeated lateness
• Abuse of leave
• Progressive disciplinary action

9. Attendance Management Measures

• Return-to-work interviews
• Attendance review meetings
• Internal attendance audits
• Medical certificate verification
• Medical assessments
• Incapacity considerations